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Constitution

COPELAND PHOTOGRAPHIC SOCIETY CONSTITUTION
2015_Constitution
  1. The organisation shall be known as the COPELAND PHOTOGRAPHIC SOCIETY hereinafter known as the Society).

  2. The key activities of the Society shall be:

    1. To encourage the practice of Photography by the Members.

    2. To provide facilities which may be beyond the resources of individual Members.

    3. To provide instruction in photography for the Members. This may include practical and theoretical instruction, both by fellow Members and outside experts, and participating in events organised outside the Society.

    4. To provide a forum for the informed and constructive criticism of Member’s work, both by the Membership and by invited judges. This may include competing with similar organisations and Society membership of regional and national federating organisations.

    5. To organise lectures and demonstrations to widen Member’s general appreciation of the scope of photography.

  1. There shall be no restriction on membership. A member of the Society is defined as any person who has paid the annual component of the Society subscription (see 4 below). Members may bring visitors to events organised by the Society.

  1. Subscriptions shall comprise an annual fee, payable within the first month of a new season. In addition, at the discretion of the Membership, the subscription may also include a sum payable at Society-organised events. Non-payment of due monies may result in loss of membership.

  2. Subscription rates for the Society shall be set at the Annual General Meeting (see 10 below) for the following year.
  1. The Society shall be managed by an Executive comprising: Chairman, Treasurer and Secretary. The Executive may delegate specified duties to other Members of the Society. No person may hold more than one Executive portfolio.

In addition to the Executive Officers, the Society may also elect (see 6 below) Non-executive Officers of the Society to undertake specific roles. These may include: Competition Secretary, Syllabus Secretary, Membership Secretary and Social Secretary.

The quorum for a committee meeting of the Society is three of the above Executive Officers.

The position of club President to be an honorary post without voting rights or executive power. The post to be held for a one year term and the successful candidate to be elected by members

  1. All Executive and Non-executive Officers of the Society shall serve for a period of one year. New Officers shall be elected at the Annual General Meeting (see 10 below). Outgoing Officers are eligible to stand for re-election.

  2. The Treasurer shall:

    1. Collect agreed payments from Society Members.

    2. Pay the running expenses of the Society and ensure that no debt is incurred.

    3. Keep a bank account in the name of the Society, cheques to be signed by any two signatories in line with bank account rules.

    4. Present accurate accounts to the Annual General Meeting (see 10 below).
  1. An Annual General Meeting shall be held during the Spring to:

  1. Receive written reports on the activities of the Society during the preceding 12 months from the Chairman, Treasurer, Secretary and other Officers of the Society.

  2. Accept the accounts presented by the Treasurer.

  3. Discuss the activities of the Society during the past twelve months and for the coming twelve months.

  4. Elect an Executive of a Chairman, Secretary, Treasurer and other non-executive officers to serve for the coming twelve months.
  1. Any member having a concern about the management of the Society can require the Secretary to circulate this concern to all Members and, if thought necessary by the majority of Members, call a meeting of Members to discuss and resolve it.

  2. Changes to this Constitution may only be made if two thirds or more of the Members present at this meeting agree to the changes.

  3. In the event of the winding up of the Society, the current Membership shall decide, at a General Meeting, how the assets of the Society shall be disposed.

Definitions:

  • Photography: Photography is taken to encompass all aspects and stages of image capture using a camera through processing and production to the final presentation of the image, by whatever means.

  • Camera: A camera is defined as a self-contained and portable apparatus, the primary function of which is to capture and store a still image of reality.