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Competition Rules

COPELAND PHOTOGRAPHIC SOCIETY

COMPETITION RULES

Rules for all competitions

ELIGIBILITY:

All members who have paid their annual subscriptions are eligible to enter club competitions and all digitally produced work may be entered in Print and PDI competitions, but a Print and a PDI of the same Print cannot be entered into the same competition that has both a Print and PDI element. Images and digital manipulation must be entirely the work of the photographer. Prints, which must be the original work of the author, may be home, trade or digitally processed and home or trade mounted. All entries must be suitably packaged for transport and safekeeping.

NOTE that in the rules:

PDI: stands for Projected Digital Image.

JPEG: stands for Joint Photographic Experts Group format

MONOCHROME: Is a black & white work going from black to white with various shades of grey. A black & white work toned entirely in a single colour will remain a monochrome and can stand in the monochrome section. A black & white modified by partial toning, more than one tone or addition of one colour becomes a polychrome and has to be entered into the colour section.

ANNUAL COMPETITION: This is also known as The Print & PDI of the year Competition and is only for those Prints & PDIs that have been entered during the season and coming 1st, 2nd, 3rd, Highly Commended or Commended. No new prints or PDIs can be entered for this competition

GENERAL:

All reasonable care will be taken, but the Club and its Officers cannot accept any responsibility for loss or damage to any entry in any competition. Projection and presentation of any entry is at the discretion of the Committee.

Members can enter a maximum of two prints and two PDIs per competition unless otherwise stated.

An objective of at least half of the competitions not to be “Spot Judged”. That is, we send the prints and digital files to the judge at least one week before the competition.

Following the 2016-17 AGM All competitions have reverted to being scored numerically on a scale of 20:

Prints or Projected Digital Images may only be entered once in any one of the Competitions on the same night:
Therefore, a print entered into a Print Competition cannot have a PDI (Projected Digital Image) copy of that print entered into the same night’s Competition.

Prints or Projected Digital Images may only be entered once in an Annual Competition on the same night:
Therefore, a print entered into an Annual Competition cannot have a PDI (Projected Digital Image) copy of that print entered into the same night’s Digital Image Annual Competition.

Prints or Projected Digital Images may only be entered once in the Mono Competition on the same night:
Therefore, a print entered into the Mono Competition cannot have a PDI (Projected Digital Image) copy of that print entered into the same night’s Digital Image Mono Competition.

Any Print and PDI submitted in an Open competition cannot be entered into another Open competition. Any print or PDI entered into an Open competition can also be entered into a Trophy competition (not withstanding that the competition is a PDI or Print only one). Any print entered into a competition on one night cannot be entered as a PDI on another night and vice-versa

Any print or PDI (Projected Digital Image) previously entered as above, or so similar as to be taken from a previous entry, will be disqualified.

Any print or PDI entered in any Society competition cannot be re-entered within three (3) years.

All Prints and PDIs have to be in with the Competition Secretary a minimum of one (1) week before the night of the competition. Note that prints should also be accompanied by a PDI version to enable simultaneous display.

The decision on the handing in of prints and PDIs, may be altered at the discretion of the Competition Secretary.

The Annual Competition (Also known as The Print & PDI of the Year competition): Print & PDI entries (max. 3 per member) must be in as per the Competition Secretary’s instructions or as per information on the club programme.

A Print may only be submitted four (4) times, regardless of format; once in any of the Society’s Open Competitions, once in the Trophy Competitions depending on subject and type, once in the Mono (as long as the mono has not also been in an open competition as a mono) and once in the Society’s Annual Competition.

The print can also appear in the Panel of Three, but only as part of the panel. Similarly, a single Print from the Panel of Three can be entered into the other competitions (subject to the normal rules), but only as a standalone print not previously entered as a print in any other competition.

A PDI may only be submitted four (4) times, regardless of format; once in any of the Society’s Open Competitions, once in the Trophy Competitions depending on subject and type, once in the mono (as long as the mono has not also been in an open competition as a mono) and once in the Society’s Annual Competition. The Panel competition does not apply here.

Any image that WINS a competition cannot be entered for a further competition except the Annual Trophy Competition. However, it can be entered as part of a Panel of Three.

PDIs entries must be sized to max of 1600 x 1200 pixels in the horizontal and vertical planes with the 1600 pixels always being the horizontal plane. Always remember to tick the “preserve aspect ratio” as this maintains the correct proportions of the image, this means that the resizing may not be fully 1600 x 1200 but as long as the image is within these parameters there is no problem. It is suggested that any blank areas of the canvas resulting from resizing are converted to black.

The PDI must be in JPEG format and sRGB colour space is recommended for compatibility, but this is up to the author. (Faststone free software is good for resizing into JPEG and automatically sets sRGB).

[NOTE: It is recommended that a JPEG image should not be used to resize to another JPEG as quality will suffer. A TIFF or PSD image should be used as the source image for conversion to JPEG instead]

The file name should be the image title, together with author’s competition number. If filling in the properties dialog box for any image, The Title field should contain the image title and the Subject field should be the date of the competition. The Tags and Comments fields can be ignored, but the Authors field should contain the CPS membership number of the author. Take care to remove the details in the Copyright field if they contain information can can identify the author (judges can see these fields and we try to avoid 'personalities' influencing the judge's decisions)

PRINTS:

All Prints must be of a minimum size 200mm x 250mm and maximum size 400mm x 500mm). Using an imperial size frame isn’t a problem for the minimum size but will be a problem for the maximum size. The thickness of the Print mount is recommended to be 3mm max (for NCPF competitions.) All prints to be mounted. (Flush mount speaks for itself.) If the print is flush mounted the maximum sizes are still the same.

The Society’s competition number of the Photographer and the Title to be on the back of any print. No markings are to be on the front of the Mount. A sticker will be applied by the Competition Secretary to all print entries to show the competition they have been in.

PDIs:

Members should put their PDIs in, on a memory stick, a week before the competition [Note: it does say in the rules that the Internal Competition Secretary has discretion over time limits for entries.]
The email address for PDIs sent by E-mail is: cpscompsec@outlook.com

PDIs entries must be sized to max of 1600 x 1200 pixels in the horizontal and vertical planes with the 1600 pixels always being the horizontal plane. Always remember to tick the “preserve aspect ratio” as this maintains the correct proportions of the image, this means that the resizing may not be fully 1600 x 1200 but as long as the image is within these parameters there is no problem.

The PDI must be in JPEG format in sRGB colour space (but this is up to the author, Faststone free software is good for resizing into JPEG and automatically sets sRGB).

NOTE: It is recommended that JPEGs should not be resized to JPEG as quality will suffer so TIFF or PSD should be used as source image for JPEG conversion instead.

The file name should be the image title, together with author’s competition number. If filling in the properties dialog box, see note below.

It is suggested that any blank areas of the canvas edged from resizing are converted too black.

NOTE: See notes on Projected Image Guidance sheet for file naming convention and/or filling in the properties field.

COMPETITIONS:

OPEN COMPETITIONS:

Print and PDI regular competition with either colour, monochrome or black & white entries and an open subject, four (4) per season including the Monochrome Special Open.

MONOCHROME Special Open:

A Print and PDI special Open competition with open subject but must be either a black & white or one tone colour (i.e. sepia)

NOTE: If a Monochrome (or Black & White) is entered into the 3 other general open competitions then they cannot be entered into the Monochrome competition.

THE HENDREN TROPHY:

A PDI only competition ONLY depicting the physical landscape of the Lake District National Park

THE HARRY BOWNESS MEMORIAL TROPHY:

A print only competition, for landscape, seascape or cityscape. In honour of Harry Bowness, late President of the Society.

PANEL OF THREE COMPETITION:

A Print only competition which challenges the Author to show excellence in composition within and across all three panels, (i.e. although a panel can stand alone on its own merits, when all three are combined they produce a satisfying overall composition).

Three separate mounted prints must be entered (Triptychs are not eligible.) However individual prints from the panel of three can be submitted to other competitions as a stand-alone print or PDI. Members can enter a maximum of two (2) panels.

TRIPTYCH:

For the purpose of this competition which is PDI only, a triptych is a presentation made up of three (and only three) distinctly separated photographic images displayed on a common background. The composite image must comply with the PDI size limits i.e. 1600 x 1200.

Additional Guidelines:
The background should complement the presentation of the three images but must not become a significant “fourth image” in the message of the triptych’s three images.
The only restriction on the arrangement of the triptych’s three images is that they must not meet or overlap.
There is no requirement that the three images must be either the same size or the same shape.
Added borders, drop shadows etc. are allowed.

SET SUBJECT COMPETITION:

A Print & PDI competition with a subject set each year and members are set the task of photographing what they consider interprets the set subject best. In the first case members should ensure their entries meet the brief of the set subject, in the second case the Internal Competition Secretary should check the entry meets the brief and the Competition Secretary’s decision is final, after discussion with the member whose entry it is. It is not for the judge to decide if the entry meets the brief. The judge is there to critique and score the competition

THE ANNUAL PRINT & PDI TROPHY COMPETITION:

(Also known as the Print & PDI of the year competition). Entries for this competition are for Prints & PDIs previously entered in both the Open and Trophy Competitions during the season only including winning entries, with or without the changes suggested by judges, as long as it doesn’t change the original entry significantly, (NO new Prints/PDIs can be entered). There is a maximum of three Prints and three PDIs per member.

The competition consists of two sections, Prints and PDIs, for which there is a Print of the Year Trophy and a PDI of the Year Trophy.

Prints and PDIs entered in any previous Annual Trophy Competition that have won an award (including H/C) are ineligible for entry into future years’ competitions.

Improvers' Competition

Awaiting definition

NOTE: 

EXTERNAL COMPETITIONS:

There are no restrictions on the number of times a Print or PDI Image can be used by the Society in external Inter-club competitions, but they can only be used once in any one such particular external competition, e.g. the Western Area Battle.

Nick Ford Chairman 27th August 2016 ver. 2.1